Customer Stories
Real results. Real businesses.
How Indian businesses save time, cut costs, and grow revenue with Proactiq OS.
TechCraft Solutions
Pune · 18-person agency
45%
faster invoice-to-payment cycle
₹8.2L
in tool subscription costs saved annually
3 deals
won that would have been missed (AI follow-ups)
The Challenge
Managing 40+ client projects across 6 tools. CRM in HubSpot, projects in Notion, timesheets in Excel, invoices in Tally. Data constantly out of sync.
The Solution
Moved everything to Proactiq OS. CRM + Projects + Timesheets + Finance in one platform. Set up AI follow-up automations for leads.
Results
- 45% faster invoice-to-payment cycle
- ₹8.2L in tool subscription costs saved annually
- 3 deals won that would have been missed (AI follow-ups)
"The AI Command Brain told us one morning that we had 3 overdue invoices totaling ₹4.8L. We didn't even know. That one alert paid for Proactiq 6 times over."
— Rohan M., Founder
Rasa Cloud Kitchen
Hyderabad · 2-outlet cloud kitchen
3 days → 2 hours
monthly payroll processing time
12%
reduction in food cost (visibility led to waste reduction)
0 GST errors
since switching (was averaging 2-3 per month)
The Challenge
Payroll for 24 staff done manually every month. GST billing error-prone. No visibility into food costs or actual profit per outlet.
The Solution
Proactiq HR for payroll automation, Finance for GST-compliant billing, Inventory for food cost tracking.
Results
- 3 days → 2 hours monthly payroll processing time
- 12% reduction in food cost (visibility led to waste reduction)
- 0 GST errors since switching (was averaging 2-3 per month)
"I used to spend 3 days every month doing payroll. Now it takes 2 hours including review. That's 30+ hours a year I'm spending on growing the business instead."
— Priya K., Operations Head
LegalEdge Consulting
Mumbai · Solo consultant + 2 assistants
4 hrs → 20 min
time to create a client proposal
45d → 18d
average invoice payment cycle
2 more clients
onboarded due to time saved
The Challenge
Client proposals took 4-6 hours. Contract drafting from scratch for every engagement. Invoice payments always 45+ days late.
The Solution
AI Quote Builder for proposals, AI Contract Generator for agreements, Finance with automated payment reminders.
Results
- 4 hrs → 20 min time to create a client proposal
- 45d → 18d average invoice payment cycle
- 2 more clients onboarded due to time saved
"I used to spend whole Sundays writing proposals. Now I do it in 20 minutes on my phone during lunch. The AI knows how to write them better than I do, honestly."
— Aditya S., Legal Consultant
BrightPath Academy
Bengaluru · 150-student coaching centre
24% reduction
in fee defaults (auto-reminders)
₹2.1L
in outstanding fees collected in first month
5 hours
saved monthly on payroll processing
The Challenge
Fee collection was completely manual. 20-30% of students had outstanding fees. Staff payroll with 15 teachers was a nightmare every month.
The Solution
Finance for fee invoicing with UPI payment links and auto-reminders. HR for staff payroll and leave management.
Results
- 24% reduction in fee defaults (auto-reminders)
- ₹2.1L in outstanding fees collected in first month
- 5 hours saved monthly on payroll processing
"We collected ₹2.1 lakhs in outstanding fees in the first month just because the auto-reminders went out. That money was just sitting there."
— Divya R., Director
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